Document Control Specialist
GENERAL DESCRIPTION:
Under limited supervision, the Document Control Specialist will work with Engineers, Technicians, and other support staff to review and convert documentation and process steps into properly formatted documents, maintain document templates, maintain storage systems for files, drawings, Inspection Test Records, Non-Conformance reports and Operating/Maintenance Procedures.
RESPONSIBILITIES AND DUTIES:
- Supports MARS operations by reviewing, maintaining, and verifying that policies and procedures are up to date and in-line with operational and administrative activities at MARS
- Organizes MARS Document Control archiving systems
- Labels, sorts and categorizes documents for ease of use
- Advanced proficiency in Microsoft Office
- Retrieves documents upon request
- Adheres to regulatory requirements
- Works with colleagues to ensure consistency of documentation practices across the company
- Trains employees on efficient documentation usage
- Ensures documentation integrity
- Controls access to documents
- Removes documents that are obsolete
- Utilizes storage software and applications for electronic filing
- Performs transcription and conversion work
- Proofreads documents upon request
- Assists with both internal and external audits
- Adheres to record retention guidance and performs record retention duties
- Other duties as assigned
The above statements are intended to describe the general nature and level of work being performed by this position. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
EMPLOYMENT STANDARDS
General Education
College: Associates
Major: Business or Administrative-Related
Job-Related Experience: In lieu of formal education, a minimum of 5 years of direct, practical work experience with Microsoft Office Programs, document development, review and data management.
Certifications: N/A
Licenses, etc.: Valid driver's license is necessary when operating a vehicle while on agency business.
CONDITIONS OF EMPLOYMENT
Knowledge: Preferred knowledge of document control-related processes and regulations, AS9001 Quality Management Systems – Requirements for Aviation, Space and Defense Organizations, ISO 9001– Quality Management Systems
Skills:
- Effective verbal and written communication skills
- Organization and attention to detail
- Proficient with Microsoft Office or related programs
- SharePoint experience preferred.
Abilities:
- Time management with a proven ability to meet deadlines
- Demonstrates high professionalism in dealing with confidential and sensitive issues
- Manage multiple projects simultaneously
- Organize documents systematically and maintain orderly filing systems for efficient document management
Physical Demands: Work is light requiring lifting of computer equipment and involves typical office behaviors. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl. Position may travel between VCSFA sites.
The employee must regularly lift and /or move up to 10 pounds.
Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment: Work is performed in a typical office setting.
Must be able to obtain and maintain eligibility for issuance of a NASA credential.
Must be able to pass a pre-employment background check and drug test.